Upcoming Events & Trainings
This training session will help folks who are new to an organization that receives funds from the DFI Title XX Camping Services Program.
The #1 reason for camps not receiving partial or full funding that they were allocated is due to incomplete or incorrect documentation and/or missing deadlines. Help yourself by ensuring the people who work directly with registering camps, paying bills, completing the outcomes reports, etc. are properly trained and ready for the billing and application processes.
The training will cover:
Accessing resources, forms, and information;
Timeline and due dates for the program;
Processing bills for funds;
Brief overview on how allocations and financing work; and
Other pertinent information required to administer the program at your agency.
Who should attend?
It is required that the person with the overall responsibility of the camp attend this training. It is strongly recommended that any new employees who will be assisting in completing the documents, working with the payment process, registering campers, etc., also attend. These folks may include the Registrar, Finance Director, ED/CEO, Camp Director, Program Director, Office Manager, Funds Development Director, etc.
Why Attend?
Develop an understanding and comprehension of the required steps, documents, and policies to receive and/or maintain DFI Title XX Program funding.
Location/Style of Event:
This event is a live, virtual event and will utilize the Zoom Meeting platform. ACA Illinois will not record this event.
The Fine Print
By registering and attending an ACA Illinois event or meeting, virtually or in-person you are agreeing to all the event policies listed here. These policies include the photo release, refund, link sharing, Code of Conduct, and other relative policies.
How To Register
You must have a Member Profile to register for this event. If this is your first event with us, please click here to create a profile. It's free!
Successfully submitting the required documentation and match funds for bills speed up the process for camps to be paid.The #1 reason for delays in payments is due to camps submitting incorrect or incomplete paperwork.
This is how to accurately prepare and complete all forms and documents associated with submitting a complete bill - billing spreadsheet, camper registration form, camper report form, and language form.
The person who will be completing any of the documents listed above and submitting them for reimbursement. This may include the Office Manager/Registrar, Bookkeeper/Finance Director, Camp/Program Director, and/or Unit Directors depending on your organizational structure.
Why attend?
The #1 reason for camps not receiving partial or full funding they were allocated is due to incomplete or incorrect documentation and/or missing deadlines, particularly around billing. Failure to submit your bill properly will result in rejection of your request. Help yourself and avoid frustration by ensuring you have a clear understanding of what is required to submit a bill.
Location/Style of Event
The purpose of the DFI Title XX Camping Services Funding is to help clients of IDHS (campers) grow and develop in the four required growth areas.
This session will:
Who Should Attend?
The Camp/Program Director responsible for program development and training of camp counselors.
The DFI Title XX Program has a goal to help clients of IDHS develop and strengthen skills around personal development and relationship building with others. Maintaining positive growth is also required for camps to receive these funds. Attending will help your agency prepare and manage the outcomes development to ensure that you are both meeting the requirements and helping the clients grow.
During this short meeting, camps will gain essential information on the following:
Written Documentation Reviews including deadlines, accessing the Portal, and ways to share work digitally.
Planning the onsite visit including tour requirements, required documentation available on-site, providing lunch, picking a date, and arranging specialized activities.
Working with your Visitors including: how to connect, find their information, and front load requests.
This free meeting is open to anyone involved with the onsite visit for your camp. We encourage you to send multiple people who will be involved in preparing for, conducting, and following up on your on-site visit.
This meeting is intended for camps accredited by ACA Illinois.
How to Register
During this short meeting, Visitors will gain essential information on the following:
Helping the camp plan for their onsite visit including tour requirements, required documentation available on-site, lunch, picking a date, travel arrangements, and arranging specialized activities.
Working with your camp including: where to meet on camp,
This meeting is intended for Visitors who are visiting accredited camps by ACA Illinois.
This training session is required for all DFI Title XX Main Contacts.
Choose from two of the dates to attend.
In response to your needs shared in our Outcomes Training Survey sent out in February, we have developed this training to support you and your staff.
This training is mandatory for all DFI Title XX Main Contacts.
We will be recording this call and sending the video to anyone who pre-registers.
Selling to summer camps during the two months before camp starts (their absolute busiest!) can feel a bit awkward: you know they have something that can solve some big problems for them, but you don't want to get on their bad side by troubling them at this time. We can help.
ACAIL and Travis Allison from Go Camp Pro invite you to spend an hour with us discussing proven strategies for reaching the Camp Pros you need without frustrating them.
This meeting will include 45 minutes of practical, proven sales advice from Travis and 15 minutes for you to share your own "this worked for me" ideas and ask any questions.
This event is a live, virtual event and will utilize the Zoom Meeting platform. ACA Illinois will be recording this event.
Join others for this special, FREE event for active ACA Illinois onsite visitors. Each active Visitor can register up to 3 people from their camp to attend. Click here for how to register.
Let us say thank you for giving your time and talents by inviting you to this exclusive and free event just for Visitors who serve ACA Illinois camps!
Kim Aycock, Kimspiration, LLC
Kim Aycock, MST, has several decades of experience equipping young people with skills robots are unable to do. While blending the talents of a master teacher with the knowledge of a seasoned camp expert, Kim ignites learning for varying levels of camp pros worldwide through her interactive & innovative presentations. Kim speaks at regional and national conferences, contributes regularly to Camping Magazine and ACA blogs, and serves as co-chair of ACA’s Staff Recruitment & Retention Committee.
Jump into a day with the popular and well respected Kim Aycock for a day of training and camp leadership resources. This day will be perfect for both camp professionals and seasonal leadership team members. Come yourself and bring two people OR giveaway three spots to your up and coming leadership team members as an incentive! It's up to the Visitor!**
Lunch is provided.
Not a Visitor yet but want access? Click here!
Cost: FREE for active 2024 onsite Visitors for ACA Illinois and their guests.* ($199 value)
Schedule:
10AM-Noon: A Training Smorgasbord: A Buffet of Ideas to Engage Your Staff in the Learning Process
12PM- 1PM: Lunch
1- 1:50PM: This Is Not That: Guiding Staff On A Journey From The Ordinary World To The Extraordinary Camp World
2- 2:50PM: The Telephone Game for Learning Group Games: Calling All Staff to Have the Opportunity to Lead
Session Descriptions:
A Training Smorgasbord: A Buffet of Ideas to Engage Your Staff in the Learning Process
You are cordially invited to a training smorgasbord guaranteed to satisfy a hearty appetite! This metaphorical buffet will offer a sample of "appetizers" (ways to get staff ready to learn), a 3-course "meal" (including brain-friendly techniques to present training topics and incorporate movement/visual aids to enhance learning), and a selection of "desserts" (ways to put a flavorful end to training sessions).
Come hungry and leave with ideas (doggie bag included) that will engage your staff in the learning process (even if attention spans are short) while indulging them with training methods that will improve retention of critical information. The success of your summer depends on the intentionality of your staff training!
This Is Not That: Guiding Staff On A Journey From The Ordinary World To The Extraordinary Camp World
Even the best possible design and presentation of all the things staff need to know to do their job, in the end, fall short. There is a growing concern that staff are not "mature enough" or "ready" to implement the skills being taught and take on the demands of working with youth at camp. To truly “orient” staff demands more than just games, skills and stories- it requires experiences that are transformative. Learn how to create meaningful experiences in various locations at camp so staff associate being there as something impactful and special. This is the groundwork for the maturity and readiness that is foundational for camp’s magic to unfold.
The Telephone Game for Learning Group Games: Calling All Staff to Have the Opportunity to Lead
In theory, the group games rotation that is standard to most orientation training should give staff the opportunity to learn a lot of games in a short period of time. What really happens is that staff are exposed to a bunch of games; however, the recall rate when the campers arrive is low. Why?! The group leaders get really good at the one game they teach; however, the learning is passive at best for the rest of the participants. Not this summer! Transform your games rotation into one giant telephone game and call ALL staff to have the opportunity to lead.
How to Register:
Each active onsite Visitor for ACA Illinois can register up to 3 people from their organization to attend. This can be themselves plus two others, or three others and they themselves do not attend. It’s up to the Visitor.***
For this event, an active onsite Visitor is someone who is signed up to be an onsite Visitor for summer 2024 for ACA Illinois.
Not a Visitor but want access?
It’s not too late to become a Visitor for ACA Illinois. Click here to register for an upcoming training course. Visitors must be trained and committed by March 15, 2024 to qualify.
*Visitors are permitted to register up to 3 individuals to attend.
**Yes, this is a FREE event!
*** The Visitor must register their guests.
To Register, the Visitor must email registration@acail.org with the following information:
Name
Role
Email
Special Dietary Needs
Attending Morning, Afternoon, or Both Sessions
Deadline to register is Friday, April 19, 2024. Onsite or late registrations will not be accepted.
This live event will take place in-person.
Get your directors, site directors, team leaders, supervisors, and other members of your Leadership Team—new or experienced—trained in one dynamic online seminar! (And it’s also invaluable for those who train the Team.)
Superb training of your Leadership Team is one of the best investments you ever make in camp success. This is the acclaimed, skill-packed, one-of-a-kind training that receives rave reviews and is presented by the award-winning, internationally famous author of the number one national best-selling book that’s considered the “must have” source on the subject, Super Staff SuperVision.
Leadership Team members learn what to say and do every day to be one of the very best leaders at camp, including:
Fast paced, interactive, and highly effective: A total of 5.75 hours taught in Michael’s trademark “use-it-immediately,” fun, and highly energetic teaching style.
Michael Brandwein is one of the most famous names in camp. He is an internationally acclaimed and award-winning staff and Leadership Team trainer who has presented in all 50 states, on 6 continents, and served on the national board of the American Camp Association. He is the number one bestselling author of staff training and leadership books in the camp field, including Training Terrific Staff (Vols. 1 & 2), Skill of the Day: What Great Leaders of Young People Do & Say, Learning Leadership (CIT/LIT), Super Staff SuperVision, and Growing Great Qualities in Kids: The L.A.S.E.R.B.E.A.M. Technique for Bringing Out the Best in Young People. (www.michaelbrandwein.com/store) He does both in-person and online training for camps.
This program is ideal for anyone who leads staff themselves, or who trains members of the Leadership Team on how to supervise others. It will be great for both new and experienced people.
How will your camp benefit from you attending this program?
This course was developed to meet the needs of camp directors and owners who were looking for a place to send Leadership Team members so that they will get and practice the skills necessary for supervision success. A lot of new Leadership Team members get promoted from front-line positions but may not have much if any experience in leading peers and others. Experienced Leadership Team members need fresh, advanced skills to keep them motivated and challenged in positive ways. To train all of these people, you require an excellent curriculum of the skills they’ll need and effective ways to teach them in an effective, motivating, and highly engaging way. This course provides that.
How does your career benefit from you attending this program?
If you’re a director, it gives you a way to support the most important people at camp. The Leadership Team is the engine that drives camp to success. If you’re a member of the Leadership Team, you’ll get specific, practical tools and techniques you can use every day to be one of the stars of your camp and bring out the best in everyone. And these methods will qualify you throughout your life as you develop positive working relationships as a leader and manager of others.
What to Bring/ How to Prepare
This is an interactive training course. Each person should be prepared to have their camera on, access to audio (including ability to speak and hear,) and interact within the Zoom room via a computer. Bring a notebook/paper and pen for activities.
There will be a short break for lunch during the event.
You must pay for this event at time of registration. If you would like to pay by invoice/check, please contact registration@acail.org prior to registering.
This is a per person fee event. This event requires camera, computer, and audio access for the participants as it’s designed to be interactive. Any user that has additional persons in attendance that are not registered will be automatically removed from the event without refund.
Designed to be compact and save you time- we are bringing together our Bill Processing Training and Strengthening Outcomes Training!
Billing Paperwork and Forms section will cover:
Maximize your Staff’s Impact on their Camper’s section will cover:
In this session, we will train you on how to train your staff, in order to implement a culture of growth in your programming that aligns with the DFI Title XX Program goals.
Use our guidance and provided handouts to add this topic to your camp’s in-service training!
The #1 reason for camps not receiving partial or full funding they were allocated is due to incomplete or incorrect documentation and/or missing deadlines, particularly around billing.Failure to submit your bill properly will result in rejection of your request.Help yourself and avoid frustration by ensuring you have a clear understanding of what is required to submit a bill.
Mailing Address:
American Camp Association, Illinois I PO Box 5412, Evanston, IL 60204
American Camp Association, Illinois
5 S Wabash Ave
Suite 1406
Chicago, IL 60603
Phone: 312-332-0833
Email: info@acail.org
Website: acail.org
